As a trusted global transformation partner, Welocalize accelerates the global business journey by enabling brands and companies to reach, engage, and grow international audiences. Welocalize delivers multilingual content transformation services in translation, localization, and adaptation for over 250 languages with a growing network of over 400,000 in-country linguistic resources. Driving innovation in language services, Welocalize delivers high-quality training data transformation solutions for NLP-enabled machine learning by blending technology and human intelligence to collect, annotate, and evaluate all content types. Our team works across locations in North America, Europe, and Asia serving our global clients in the markets that matter to them. www.welocalize.com
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following is a non-exhaustive list of responsibilities and areas of ownership of the People Success Administrator:
HR Administration:
New Starter & Leaver Process: Manage the starter and leaver processes in Greece and supporting Europe when required (employment contracts & agreements, IT & System requirements, on boarding process, exit interviews, payroll, and benefits)- Global Induction: Support global induction programmes and completing local People Success and H&S induction sessions.
- Health and Safety: Support with all H&S initiatives within Greece, working with the Occupational Doctor and the Safety Technician.
- People Success related Queries: First point of contact for general People Success and operational queries for employees & managers regarding company policies, procedures and benefits and ensure that associated information and documentation is up-to-date.
- General People Success Administration:
- Update personnel files – electronic / paper versions
- Ensure that personnel records are fully compliant with audit & legal requirements and producing employee correspondence
- Prepare and send monthly reports to Finance department (Head-Count, New Hires, Leavers, Audit Log & Leave Reports)
- Coordinate Time Tracking Reports
- Coordinate Time-Off, Absences and Leave management
- Generate letters confirming any changes to policies, processes, terms and conditions of employment
- Assume other special projects/assignments as directed by the People Success team
Office Administration:
Reception duties- Ensure Covid-19 measures are applied and respected
- Organise travel/accommodation requests
- Support People Success team to organise company events and employee engagement activities
- Keeping office environment clean and tidy – check clocks, water plants, tidy crockery, empty recycling box in main office
- Ensuring adequate supplies of stationery and housekeeping supplies (tea, coffee, kitchen roll etc.)
- Ensuring all cleaning and maintenance is carried out by contractors satisfactorily
- Managing all office maintenance paperwork
- Manage office security i.e. keyholder list
- Assisting PM team with client admin
- Any other duties as required
QUALIFICATIONS AND REQUIRED SKILLS:
1+ year HR experience, working with Payroll and Accounting- 1+ year Office admin experience
- Fluency in English, both written and spoken.
- Good knowledge of Greek labor law
- Experience in using ERGANI is a must
- Experience in using Workday is a plus
- Good technical capabilities, communication skills, teamwork abilities and initiative
- Strong organisational, planning and critical reasoning skills
- Demonstrates professionalism, confidentiality, patience and enthusiasm
- Strong attention to detail
- Working under pressure and ability to manage multiple projects/deadlines
